AGM NSCMID 2026 (29 September 2026 Copenhagen, Denmark)

Minutes of the Annual General Meeting (AGM) of NSCMID 
Saturday 29 August 2026, 08:30-09:00 
Scandic Copenhagen, Vester Søgade 6, 1602 Copenhagen, Denmark

 

1. Chairman’s welcome 
The Chairman of the NSCMID board, Truls Leegaard, welcomed the 19 members present at the AGM. The agenda had been posted on the NSCMID website ahead of the meeting. 

2. Appointment of Chairman and Secretary of the Meeting  
On the proposal of the board, and in accordance with clause 7 of the Bylaws, the AGM approved the appointment of Magnús Gottfreðsson as Chairman of the meeting. Lena Rós Ásmundsdóttir was appointed Secretary of the meeting.

3. Chairman’s report 
Truls Leegaard, Chairman of the NSCMID Board, presented and summarised the main content of his report for 2025-2026 (appended to these minutes), including highlights from the 41st Annual Meeting of NSCMID in Mariehamn, Åland Islands, from 28 to 31 August 2025, reports from the four NSCMID working groups, and the new NSCMID newsletter, initiated by Ingrid Hoff, NSCMID board member. The newsletter is published twice a year (in autumn and spring) and includes highlights from the annual meeting and promotion of the SSAC foundation grants. Truls also thanked the organisers of this year’s meeting in Copenhagen for a well-planned and  successful meeting. The AGM accepted the Chairman’s report. 

4. Honorary Treasurer’s report 
Ole Schmeltz Søgaard, Honorary Treasurer of the NSCMID board, presented the Financial Statements of NSCMID for the financial year 1 June 2025 - 31 May 2026. The statement of accounts had been duly approved in accordance with clause 7 of the Bylaws. The net result was a surplus of 168,139 DKK, mainly explained by a surplus from the annual NSCMID meeting in Mariehamn. The equity (assets minus debt and liability) at the end of the financial year was approximately 3.5 million DKK. The Treasurer showed a graph of the trend in equity for the past 10 years. The Treasurer reported that the Society’s economic status had been stable and solid in the past four years, following a pandemic-driven decline, and that the Society, at its current level of equity, is well placed to meet its commitment under clause 9 of the Bylaws to take full economic responsibility for the annual scientific meeting. The AGM accepted the Honorary Treasurer’s report. 

5. Release of responsibility of the board 
The AGM released the board from responsibility for the financial year 1 June 2025 – 31 May 2026. The decision was taken unanimously, in accordance with clause 8 of the Bylaws. 

6. Membership dues (annual fee) 
Erik Forsblom, webmaster of NSCMID, presented the current membership fees. The yearly fee is 150 DKK (approx. 20 EUR) for regular members and 75 DKK (approx. 10 EUR) for young scientists (not older than 35 years of age or in specialist training). The 10-year membership fee is 750 DKK (approx. 100 EUR). The board proposed that the fees should remain unchanged. The AGM approved the board’s proposal, in accordance with clause 6 of the Bylaws. 

7. New members of the board 
Lena Rós Ásmundsdóttir, General Secretary of the NSCMID board, presented the current NSCMID board, with 10 members representing clinical microbiology and infectious diseases, two from each Nordic country. Members of the board are appointed for three years, and ordinary members can be re-elected/re-appointed once, for a total of two 3-year terms. 

a) Nominations from national societies of clinical microbiology (CM) and infectious diseases (ID). No board members appointed by the national societies were scheduled for replacement or re-appointment this year. 

b) Election of new members of the board. One position was open for election, representing infectious diseases from Norway. The board proposed Ingrid Hoff, NSCMID board member 2023-2026, for re-election for another 3-year term. No other candidates had been nominated by the deadline of six weeks before the AGM under 
clause 5 of the Bylaws. The AGM elected Ingrid Hoff by acclamation as a member of the NSCMID board for the period 2026-2029, this being her second and final three
year term under clause 5 of the Bylaws.  

8. New NSCMID members 
Erik Forsblom, webmaster of NSCMID, reported that on 15 August 2026 there were 445 registered NSCMID members; 118 with a one-year membership (vs. 123 at last AGM, 30 August 2025), 91 with a 10-year membership (vs. 64 last year) and 236 with a lifetime membership (an older type of membership that is no longer available). Overall, this represents a net increase of 22 members since the last AGM.  

9. Report from the webmaster 
Erik Forsblom reported and showed a brief overview of the activities of the past year. Some website updates were performed, including posting of news on symposia and fellowships, updating of board member information and the membership register. Thanks to an automated reminder mechanism the membership register is now continuously updated. 

10. Reports from working groups 
Truls Leegaard, Chairman of the NSCMID Board, reported that the board had received and approved activity reports from all four NSCMID working groups. The reports are summarised in the Chairman’s report (appended to these minutes). Barbara Holzknecht, Chair of NordicAST, was present at the AGM and presented some highlights of the work of NordicAST during the past year. Jessica Tikkala and Valtýr Stefánsson Thors, members of the Nordic Tick Borne Diseases Group and NORDPID group, respectively, were also present and reported on the work of those groups.

11. Report from the SSAC Foundation 
Magnus Rasmussen, Chairman of the SSAC Foundation, reported. In summary, this year there were 15 eligible research grant applications that were reviewed and scored, focusing on scientific quality and Nordic collaboration. The SSAC Foundation board had a meeting at Svenska Läkaresällskapet in Stockholm, Sweden, on 16 March 2026. The board decided to award grants to 8 research projects, for a total amount of 1.7 million SEK. The SSAC grants have been promoted in the NSCMID newsletters. 

12. The upcoming NSCMID scientific meetings 
Lena Rós Ásmundsdóttir reported that the next Annual Meeting of NSCMID will be held in Reykjavík, Iceland, on 1-4 September 2027. The board has appointed Lena as Meetings President and Íris Kristinsdóttir as the young scientist serving as a non-voting member on the NSCMID board for the 12 months preceding the meeting, in accordance with clause 5 of the Bylaws. Lena presented the 10-member local organising committee with members representing infectious diseases, clinical microbiology, paediatrics, infection control and public health. The meeting venue will be Harpa, conference & congress centre in downtown Reykjavík. Lena invited all NSCMID members to the meeting. 

13. Any Other Business 
There was no other business. 

The Chairman of the meeting, Magnús Gottfreðsson, closed the meeting at 08:55 and the 

NSCMID board Chairman thanked him for having chaired the NSCMID AGM. 

Copenhagen, 29 August 2026 

Lena Rós Ásmundsdóttir, Secretary 

Magnús Gottfreðsson, Chairman of the AGM